PRIVACY POLICY

Effective Date: 3rd June 2025

At Maven Kairos Associates Ltd, your privacy is important to us. This Privacy Policy explains how we collect, use, and protect your personal data when you visit our website or get in touch with us.

1. Who We Are

Maven Kairos Associates Ltd is a consultancy business providing strategic project and transformation support. We are registered in the United Kingdom and operate in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. What Personal Data We Collect

We may collect and process the following types of personal information:

• Your name
• Your email address
• Company name (if provided)
• Job title or role (if provided)
• Any other personal data you voluntarily provide via our contact form, email, or during consultations

3. How and Why We Use Your Personal Data

We collect your data in order to:

• Respond to your enquiries
• Provide information about our consultancy services
• Arrange and manage consultations
• Keep a record of our interactions
• Send occasional follow-up emails or service updates (only if relevant and appropriate)

4. Lawful Basis for Processing

Under the UK GDPR, we rely on the following lawful bases for processing your personal data:

• Legitimate Interests – where processing is necessary to respond to your enquiry, communicate about potential services, or manage the early stages of a professional engagement.
• Consent – for any optional updates, marketing, or where you have explicitly opted in.

We will not use your personal data for automated decision-making or share it with third parties for marketing purposes.

5. Data Retention

We will retain your personal data for up to 24 months from the date of last contact or enquiry. If no consultancy relationship is established during that time, your data will be securely deleted from our records.

If a working relationship is established, data will be retained in line with the terms agreed for that engagement.

6. Data Sharing and Security

Your data is stored securely and accessed only by those who need it to perform relevant services. We do not sell or share personal data with third parties unless legally required to do so.

7. Your Rights

• Under the UK GDPR, you have the right to:
• Access the personal data we hold about you
• Request correction or erasure of your data
• Object to or restrict certain types of processing
• Withdraw consent at any time (where processing is based on consent)
• Lodge a complaint with the Information Commissioner’s Office (ICO)

8. How to Contact Us

If you have questions about this policy or wish to exercise your rights, please contact:

Hannah Garvin
Founder (& Data Controller), Maven Kairos Associates Ltd
E | hannah@mavenkairos.com